You can create a transaction in any register except in a Loan Account.
Investment Accounts have a slightly different set of fields, which are explained in detail within this article from the Investment section of the knowledge base.
With the exception of Investment accounts, all account registers have the same format, and contain the following fields:
| 1 | Date | The date on which the transaction occurs. |
| 2 | Tax Date | The date of the transaction for tax purposes, if different from the normal transaction date. This is only displayed if you checked the “Separate Tax Date for Transactions” box within Preferences. |
| 3 | Check# | Selecting the {Print} option will include that transaction when printing checks. Selecting the <NextCheck#> option will insert the next sequential check number for that account. To edit the options for this field, select the Check field of a transaction and choose 'Edit List'. This is detailed in HERE. |
| 4 | Description | The person or entity who receives or gives the funds. Unconfirmed transactions display a solid blue dot. Confirmed transactions display a blue circle (white centre). Split transactions display a small “s”. Transactions with an attachment display a small paperclip. To enter an address book entry in this field use the down arrow key. Address book entries are prefaced by a green @ symbol. |
| 5 | Memo | Any additional information. The dividing line between Description and Memo is mainly one of personal taste or financial institution download format. |
| 6 | Category | The "other side" of the transaction. To make a transfer between accounts (from a savings to a checking account, for example) the account that the transfer is with should be selected in the Category field. |
| 7 | Tags | Any assigned tags will be displayed in this field. Tags provide another level of expense or income tracking. Tags are detailed further in this article. |
| 8 | C | A blank space here indicates the transaction is uncleared. An orange diamond indicates it is reconciling. A green circle means the transaction is cleared. |
| 9 | Payment | Amount removed from this account and added to the account or category specified in the Category field. |
| 10 | Deposit | Amount added to this account and removed from the account or category specified in the Category field. |
| 11 | Rate | Specifies the exchange rate for inter-currency transactions. |
| 12 | Foreign Amount | Permits entry of the exact amount of the other currency in a multi-currency transaction. You'll only see an amount in this field if you use multiple currencies for the transaction. For example, entering a transaction into a USD account, using a GBP category. |
| 13 | Balance | The current balance of the account. This field is not editable. |