Back up account with category
I categorize all my items, then often use tags or memos for tax purposes. Recently i tried to clean up a tax year by exporting an account, i.e., BofA, with custom dates, then deleting the original BofA account and importing the new BofA account section, which I had exported. By doing this, I lose all my category, memo & tags.
Is there a way of customizing the account exports so I can do this?
Support Staff 2 Posted by Jon Hoover on 27 Jan, 2012 06:03 PM
Hi,
I am not exactly sure what you are aiming for. Is it the case that you only want to have one tax year available in your account you can do either of the below things.
You could simply use filters on all your accounts, they are at the top of the register and you would specify 'this year', and then you would also limit your reports to this year.
Alternatively you can use the archive function (File->Archive) to store all your prior transactions in a separate file.
Please let us know if you have any more questions.
Sincerely,
Jon Hoover, Moneydance Support
3 Posted by gkudaka on 27 Jan, 2012 07:12 PM
Well, the closest thing to what I want to do is archiving. By filtering, the file remains the same size.
For tax purposes, separating by category is the most important function in any accounting program I use. Years ago, Quicken was able to handle my category needs, but as the files became bigger and quicken changed, this function in quicken became buggy.
The ability to sort my expenses by client and category is really what I'm looking for.
I like the fact that moneydance allows me to use qif files, which I know how to handle in a txt program. Also, it allows me the ability to import/export qif, which quicken no longer does.
Support Staff 4 Posted by Jon Hoover on 31 Jan, 2012 01:14 AM
Hi,
As you may be aware, the Income and Expense reports, the transaction report, and the transaction filter are some of the best reports for taxes.
It should take a considerable amount of data to get a file of the size that is overly slow, but that of course depends on the computing resources you have.
Please let us know if you have any more questions.
Sincerely,
Jon Hoover, Moneydance Support
5 Posted by gkudaka on 31 Jan, 2012 04:41 AM
I figured out what part of the problem is when I posted a question re: find and replace. When I download bank & Credit card info, it gets accepted and categorized into the 1st category, which in my case is Auto. When I do a find & replace, by marking the items I want to recategorize, if I don't record the transactions I have changed before moving on to recategorize more items, it gets buggy.
I.e., I have 144 items from my American Express card which are downloaded as "auto" category. If there are 4 items which are dining, I cannot just change those 4 items, then move on to mark other items to change into a different category. I have to save the 144 transactions, then reopen the find and specify which category I want to see -- i.e., Auto -- then unmark everything, then insert the new category in the replace side, then go through and mark which items I want to change.
It would be far cleaner if I could go through all the items I want to recategorize and not have to constantly start from the beginning of finding items.
6 Posted by gkudaka on 01 Feb, 2012 07:45 PM
Thanks, I had already figured this out.