You can assign each account a parent or group accounts under the same parent. A parent is in fact just another account. Highlight an account whose parent you won’t to change in the side bar, click ACCOUNT – EDIT ACCOUNT. Use the drop down next to “Parent Account” to select its parent account. You can select the base account which is the name of your data set, in your case “Finance”. Alternatively you could use ACCOUNT – NEW ACCOUNT to create new accounts, say “Bank Accounts”, “Credit Card Accounts”, etc. then group your accounts under these accounts as parents.
Usually you don’t make any entries in these parent account registers, they are just used to group your accounts under these parent accounts. Another advantage of grouping similar account types under a parent is that the parent in the side bar shows the total value of the individual accounts under it.
Hi Derek - thanks for coming in here - that's really useful information about grouping accounts together.
My issue is a little more specific, which I glossed over in the original post because it was getting kinda long, and I've found a little more thanks to your post.
When doing Account -> Edit Account... on a Bank Account, it shows the Parent Account as 'Finances'.
In the dropdown for Parent Account it shows 'Finances' as the Base account and clicking on it doesn't change the Parent account - as expected.
However, when doing Account -> Edit Account... on a Credit Card Account, it shows the Parent Account as 'b'.
In the dropdown for Parent Account it also shows 'Finances' as the Base account but clicking on it doesn't change the Parent account - it is still set to 'b'
It is the same (as Credit Cards) for Asset and Liability accounts.
As a bit more of an explanation, the pointer for noticing this was I was having some trouble getting Securities updated from the web, and looked in the Console Window, where there were multiple entries showing 'account updated:b; info:....'
I couldn't see any entries for 'account updated:Finances...'
Since I've just spent many days getting all the records from Quicken with lots of manual steps (82 accounts with multiple currencies) I wanted to make sure I'm on a firm footing for the years to come with Moneydance.
One thing I didn’t make clear is that the only account names listed in the ACCOUNT – EDIT ACCOUNT “Parent Account” Drop Down are accounts of the same type or the base name (data set name). The types being Bank, Credit Card, Investments, etc. Thus if you make the Parent for an account that is of the Bank Account type it will be listed under Bank. If you take a look at the PNG I posted “Account structure in side bar” you will see I set up a Bank Type account called “Current Account” (this has no entries in its register it only used as a group name) and used it to group my two bank type accounts “My Wallet” and “Santander Current Account”. Then set up another Bank type account called “Savings Account” and used that to group my two savings accounts under.
Can you post a similar screen shot of your side bar, it may help to explain why you are having problems grouping as you would like.
You state “When doing Account -> Edit Account... on a Bank Account, it shows the Parent Account as 'Finances'.
In the dropdown for Parent Account it shows 'Finances' as the Base account and clicking on it doesn't change the Parent account - as expected.”
If Finance is selected as the parent only selecting another account name in the drop down will change the parent name. So what you are getting is what I would expect. You would need to set up other accounts of the same type so they would appear in the drop down and be selectable as a parent, as with my example “Current Accounts” above.
Then you state “However, when doing Account -> Edit Account... on a Credit Card Account, it shows the Parent Account as 'b'.
In the dropdown for Parent Account it also shows 'Finances' as the Base account but clicking on it doesn't change the Parent account - it is still set to 'b'”.
This I wouldn’t expect.
As it seems that you are having particular difficulty with the parent for credit card type accounts can you also post a screen shot similar to mine “Account Edit on Credit Card with Parent Account Drop Down expanded”. This may help to understand why you can’t change the parent away from “b”.
It may help support if you also post your error log file (errlog.txt), which is an expanded version of the console window. Delete any data you feel is sensitive before you post the log.
Sorry I cannot see how to attach a screenshot in this forum
But it wouldn't really tell you anything - it would need a video i.e. clicking on the ' Finances Base' selection leaves the Parent Account as 'b'
Any support staff keen to chip in here?
The problem is repeatable.
File -> New
Lets call it 'Fred'
File -> Export Backup
File -> Restore from Backup - choose the same file you exported.
There will be a folder in ....moneydance\Documents\ called something like Fred-20170522-1000.moneydance
Rename it to Mary.moneydance
Create a new Credit Card account
The Parent account will be Fred, but the dropdown Base will be Mary and Fred won't change.
Perhaps this is all irrelevant - Moneydance seems to work just fine - buy there's a worrying inconsistency.
I followed the steps you detailed and agree that the base account name in the account type “Credit Card” remains as Fred, when it should have changed to Mary. The two Bank type accounts, Current and Saving however do have the correct base account name Mary. Although the base name for credit type accounts is wrong I could not see any adverse effects. The reports I looked at seemed to be OK.
But I agree support should look at this and comment.
Jenny on 02 Jun, 2017 11:30 AM
Please accept my apologies for the delayed response from the team. I can confirm we have replicated this issue, and a ticket has been raised for the development team. Thanks for providing such comprehensive steps to recreate the problem. We'll notify you via this discussion when this has been resolved.
I'm wondering if you could use the 'Batch change' feature as a workaround for now. You could create a new credit card account that shows the correct parent, and move all data from the existing account, to this new account. Highlight all transactions in the account by pressing the keys 'Ctrl/Cmd' and 'A'. Then 'right click' and select Batch Change --> Account. This will move transactions to the new account that shows the correct parent. This should at least remove the inconsistency you're seeing until the underlying issue has been fixed.
I should just say again that this is not causing me any problems. Everything seems to work just fine, apart from the inconsistency of Base Accounts.
It would appear that, internally, these two Base Accounts are the same account.
I did try as you suggest, but when I go to create a new Credit Card account, the Parent Account is shown as 'b', clicking on the dropdown to change it shows 'Finances' as the base, but selecting this still leaves the Parent Account as 'b' - just the same as an existing Credit Card Account.
As an aside - how do I add a screenshot to my messages?